Administrative Assistant – Rowland Heights

Provides administrative and clerical support to relieve department managers or staff of administrative details. Researches, compiles and proofs word processing assignments. Prepares reports, graphs and presentations using spreadsheet and graphics software. Maintains alphabetical, numerical or subject filing systems. Screens calls and takes messages. Makes appointments and travel arrangements. Prepares purchase orders, check requests, expense reports. Orders office supplies. Sorts mail. Operates automated office equipment. May perform routine analytical tasks. Acts as an information source on organizational policies and procedures. May assist in establishing office policies and procedures. May coordinate special projects and department activities. May assist with video-conferencing arrangements/operation. May perform some web publishing duties.


ESSENTIAL DUTIES AND RESPONSIBILITIES:

Research, compile and proof complex word processing assignments including letters, reports, graphs and presentations using document, spreadsheet and graphics software

Screen phone calls and take messages

Arrange conference calls

Send/receive facsimiles

Make copies and/or coordinate resources for duplicating/binding

File

Schedule appointments

Make travel arrangements

Order office supplies

Prepare purchase orders, check requests, expense reports, travel authorization requests, etc

Sort mail

Provide information on organization policies and procedures

In advance of group meetings, ensure meeting room is properly equipped (overhead projector, dry erase markers, etc) and materials are prepared

Perform routine or moderately complex analytical tasks

Arrange catering for meetings as directed

Some positions may be responsible for basic html formatting and posting content to web pages

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Salary: 35000 - 45000